Video calling etiquette – what to do for even better communication

Wednesday, 3rd February 2021

For many people, working remotely has become a normal and permanent part of their working lives. More and more businesses are adopting remote and flexible working policies and seeing a whole host of benefits, including improved staff morale and maximised productivity!

Our ability to successfully and effectively work from anywhere, is no doubt down to the range of amazing communication solutions available to us! Video conferencing, for example, is used daily by businesses who want to maintain face-to-face interaction. However, with so many of us regularly taking part in video calls, bad habits may have developed and, as a result, our business communication skills may need a little re-tuning!

With this in mind, we’re taking a look at some of the simple things you can do, to guarantee you make the most out of every video call and communicate in the most effective way possible!

Make eye contact and be present

This one seems like a bit of a no-brainer, but it’s surprisingly easy to forget to do! On video calls, we can sometimes forget that we’re talking to actual people, rather than just images on a screen, so maintaining eye contact is vital to show you’re listening and present in the meeting. Eye contact also guarantees you’ll spot social cues and therefore be able to react and respond in a way that other forms of communication, such as email and phone calls, won’t allow.

Using nonverbal cues, such a nodding or shaking your head, smiling, and even laughter, allows you  to show your colleagues that you’re actively listening. Even if your microphone is on mute, they will be able to read your body language and will no doubt appreciate your attention!

Turn your camera on

We all have days when we don’t want to be on camera! However, unless there’s a really good reason for it, such as a poor connection or an unexpected interruption, regularly participating in video calls without your camera on, can make the whole experience feel quite isolating, which is the exact opposite of how you should feel in a video conference!

Showing your face in video calls will ultimately create a more personable and trusting relationship between you, your colleagues and customers. Being able to see one another also results in better interaction and collaboration overall, which leads to more productive and positive meetings!

Before you enter your meeting, be sure to check that you’re completely in frame, and if not, adjust your camera accordingly. No one wants to be talking to your forehead for the entirety of a video call! Also, check your surroundings are clear and free from anything you’re not comfortable showing on camera, be it a pile of washing, or dirty dishes!

Make use of your engagement tools

The majority of video conference platforms come equipped with a range of fantastic features to help you make your meetings as immersive as possible. For example, our video conferencing platform, Enreach meetings, includes screen and document sharing, note taking, instant messaging and recording capabilities, so you’re able to play back your meetings, whenever you like!

What’s more, with the active speaker function, it’s even easier to stay engaged and follow what’s happening on screen, as active speaker allows you to change the screen size when focussed on the presenter, with no disruption to the meeting!

With so many video calls taking place, these unique features can really add an extra dimension to meetings, so make sure you familiarise yourself with them and reap the rewards!

Dress the part

It’s certainly tempting to work from home in your comfy loungewear every day, but for video calls, wearing clothes that you’d wear in the office (at least from the waist up!) will not only give a more professional appearance, but also help to get you in the right mindset for work and make you feel more confident and capable, in any work setting!

Transform your business and create even more success in 2021, with three months FREE on new phone systems, including Enreach meetings, as standard! What’s more, with our award winning smart video phone, NT Multimedia, which feaures an 8″ HD quality screen and advanced, mega-pixel camera, you have even more ways to stay connected!

If you’d to like to learn more about how Network Telecom can help you to stay connected and boost your bottom line in 2021, with our range of affordable and high quality communication solutions, please get in touch with our expert team on 0333 3603 723 or email enquiries.uk@enreach.com.

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Enreach UK Ltd, Communications House, Hadley Park, Telford TF1 6QJ
Call us: 0800 097 6543 Email: enquiries.uk@enreach.com


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